GP Specialty Training Administrator (Band 3)

Apple Recruitment are recruiting for a GP Specialty Training Administrator (Band 3) on behalf of NI Medical and Dental Agency based in the Belfast area. The Northern Ireland Medical and Dental Training Agency (NIMDTA) is an Arm’s Length Body sponsored by the Department of Health (DoH) to train postgraduate medical and dental professionals for Northern Ireland. The post-holder will work primarily within the GP Specialty Training team providing administrative support in relation to key areas of work such as GP Recruitment and GP Trainee assessment processes. Main duties and responsibilities: ADMINISTRATION OF SPECIALTY TRAINING SERVICES: * To provide general secretarial support to the GP Training Coordinator and administration team in relation to GP Specialty Training. * To produce information that is accurate, timely, relevant and well-presented using various suitable software packages. * Assisting with the co-ordination of education activities relevant to GP Specialty Training such as organisation of courses and preparation of materials. * To assist with the organisation of events and courses for GP Trainees and Trainers. * Assist the Executive Officers with the preparation, organisation and set-up of all activities undertaken by the GP Specialty Training team. * To utilise the Microsoft Office system and assist with the accurate updating of GP databases and electronic records managed by the GP Department. * Work on own initiative as well as part of the GP team. Taking minutes, organising IT equipment; and ensuring follow up actions are carried out. * Ensure that a professional administrative service is delivered at all times. COMMUNICATION WITH STAKEHOLDERS: * To deal with general incoming telephone calls and emails, responding or relaying messages as appropriate to ensure prompt action is taken. * Work in collaboration with the GP Team, key stakeholders and colleagues to resolve queries and deliver administrative processes. * Develop and maintain positive working relationships with colleagues and stakeholders using appropriate communication methods. * Respond in a professional and prompt manner to queries and relay messages to team members as appropriate. PLANNING AND ORGANISING: * Prioritise own work within a general schedule and may allocate work to other staff on a daily and weekly basis to meet deadlines. * Forward planning for days, weeks and year ahead regarding upcoming events and meeting requirements within department. If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Thursday 31st October 2024. You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below: 1a.) Five GCSE’s (including GCSE English Language and GCSE Maths, Grades A* - C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification OR 1b.) 18 months relevant experience 2.) Evidence of one year’s experience working with Microsoft Office or similar. 3.) Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. These criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post. Further Details: · Hourly Rate: £11.67 · Hours: 37.5 hours, Mon-Thurs 9am-5pm, Fri 8:30am-4:30pm · Duration: Up to 3 months with possibility of extension If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by Thursday 31st October 2024. Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details. Please note only applicants that match this criteria can be considered for the role. Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer